COVID-19 & QMUNITY Return to Work Safety Plan
Phase Two: QMUNITY Staff, Guests On-Site and External Meetings
This document is intended to build off of QMUNITY’s Phase One return to work guidelines. All expectations outlined in the Return to Work Phase One plan will continue to be adhered to, including room cleaning and sanitation, office use, etc.
QMUNITY will re-open offices and access over 3 phases. The plan is outlined here as linear and predictable, with recognition that our plans may need to respond to the evolving nature of public health regulations:
- QMUNITY staff
- One-on-one or small meetings
QMUNITY Staff In-Office
- With as much notice as possible, staff will indicate on a QMUNITY-COVID Google Calendar that they intend on being in office on specific dates and times. On any given day, no more than 6 QMUNITY staff/volunteers can be in-office.
- Staff will complete a self-assessment before coming into office. If staff answer yes to any of the following questions, they cannot come into the office and should contact public health for further direction.
- Have you, or someone you live with, travelled outside of Canada within the last 14 days, including the USA?
- Have you, or someone you live with, been identified as a close contact with someone with a confirmed case of COVID-19?
- Have you, or someone you live with, been told to isolate by public health?
- Have you, or someone you live with, experienced any of the following symptoms: fever and chills; cough; loss of sense of smell or taste; difficulty breathing; sore throat; loss of appetite; fatigue or tiredness; headache; body aches; nausea, vomiting, or diarrhea.
- Workstations must remain at least 6 feet away from others’ workstations; staff may work in available and empty office spaces, including an unused counselling room and larger office spaces with multiple workstations.
- If staff are sharing a room with others at any time, or in common spaces including hallways, washrooms and meeting rooms, masks are mandatory.
- Any shared and common spaces must be sanitized at the end of each use, including the break room, washrooms, and meeting and training rooms.
External Guests, One-on-One or Small Meetings (<6)
Meetings with external guests (anyone not employed by QMUNITY), including community members, professional colleagues, etc. will be scheduled at the discretion of the QMUNITY Host – the staffperson responsible for liaising and coordinating the meeting.
All meetings with external guests will be scheduled in a meeting room. Use of the room will be scheduled in QMUNITY’s internal Google Calendar system. If possible, staff are also encouraged to make use of outdoor meeting spaces.
While in discussion to schedule meetings, the QMUNITY Host will communicate the following to guest(s) so that individuals can assess for themselves their safety needs:
- QMUNITY office space is currently closed to the public, but is frequently used by approximately 6+ staff, including QMUNITY staff and Vancouver Coastal Health public health professionals.
- Cleaning of common areas and individual offices is done daily with scheduled and professional cleaning done twice weekly (Wednesday and Sunday nights TBC).
- Upon entering QMUNITY space, guest(s) will be required to sanitize their hands and be offered PPE, if desired (disposable mask; gloves).
- You will be asked the following screening questions upon arrival; if you answer YES to any of the questions, contact 3-1-1 and/or a physician, and note that we will not be able to schedule a meeting with you in-person until further notice:
- Do you, or someone you live with, have any COVID-19 related symptoms, including fever and chills; cough; loss of sense of smell or taste; difficulty breathing; sore throat; loss of appetite; fatigue or tiredness; headache; body aches; nausea, vomiting, or diarrhea.
- Have you, or someone you live with, travelled to any country/ies outside of Canada, including the US, in the last 14 days?
- Do you provide care or have close contact with a person with confirmed COVID-19?
- Please provide us with a name and telephone number we can contact you with, in the event contact tracing is required. We will keep these records on file for 4 weeks, after which we will destroy documentation.